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Job description: Program Administrator

Part-time: 20 hrs per week

Remote - However preference will be given to candidates living in Ontario

Purpose: To support the day-to-day operations of a small, but busy national charity.

Reports to: Executive Director

The Centre for ADHD Awareness Canada, (CADDAC) is a national charity dedicated to improving the lives of those with ADHD through ADHD awareness, education and advocacy.


  • Schedule and coordinate meeting logistics, including set up of video, conference, and virtual, circulating agendas and other documents
  • Maintain organizational files, documents and archives
  • Formatting documents, such as word or PowerPoint
  • Perform general administrative support as needed
  • Arrange travel and accommodations
  • Process expense claim forms
  • Track donor and sponsor recognition
  • Support donor outreach and stewardship activities
  • Manage donor database
  • Running reports as needed

Event Planning

  • Help with the planning and delivery of webinars, workshops, programs, courses, and our annual conference
  • Moderating virtual events
  • Manage registrations for all events
  • Book venues, AV, catering
  • Ensuring project deadlines are met
  • Create promotional material for events


  • Send bi-weekly newsletter
  • Manage subscriber lists

Website Management

  • Regularly update website content, photos, and graphics
  • Troubleshoot website issues in consultation with external vendors


  • 3+ years experience working for a charity or not for profit
  • 2+ years event planning experience
  • Experience using Constant Contact, Donor Perfect, or similar software a must
  • experience updating websites and blogs, specifically WordPress platform
  • Ability to multitask and prioritize in a dynamic work environment.
  • Solid written and oral communication skills and excellent phone manner.
  • Ability to organize details, set priorities, and meet deadlines with strong attention to detail a must.
  • Ability to work from home in a virtual office setting with minimal supervision.
  • Must be comfortable learning new software

The Centre for ADHD Awareness, Canada (CADDAC) is an equal opportunity employer. We seek a broad and diverse pool of candidates and strongly believe that our organization benefits from the perspectives and talents of a diverse staff.

Interested Candidates please send your resume and cover letter to with Program Administrator in the subject line.

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